Hotel EPOS Systems

To choose the best hotel POS system, you need to understand its features and how they align with the hotel operations. In the busy world of hospitality, choosing a great hotel POS (Point of Sale) system is as essential as hiring the best chef. Understanding what makes one system better than others is vital. Hotels that use integrated POS systems usually become more efficient. Let us journey together as we explore our top picks.

Key Takeaways

  • Look for a hotel POS system that works well with your property management system and other software. This makes running your hotel smoother.
  • A good POS helps staff serve guests faster and better. It should be easy to use, even when it’s busy.
  • Ensure the POS takes many payment types, like cards and phone payments. Guests like having choices.
  • Check that the POS gives you reports on what you sell and when. This can help you understand your business more.
  • Think about how much you want to spend on the system and if it will save time or money in the long run.

Top 5 Hotel POS Systems

When choosing a hotel POS system, it’s crucial to consider the top systems available in the market. Each system offers unique features and benefits that can significantly impact your hotel operations, so take the time to evaluate and compare these options to find the best fit for your business.


epos now logo

Epos Now, when employed as a hotel Point of Sale (POS) system, stands out as a comprehensive and efficient solution tailored to the specific needs of the hospitality industry. This system integrates seamlessly with various hotel operations, facilitating streamlined management of transactions, reservations, and customer interactions.

Epos Now’s hotel POS system enhances the check-in and check-out processes, allowing for swift and accurate billing, and it can efficiently manage room charges, additional services, and amenities. Its user-friendly interface empowers hotel staff to handle bookings, update room availability, and manage inventory with ease. 

Furthermore, Epos Now provides detailed reporting features, giving hotel managers valuable insights into sales trends, inventory levels, and staff performance. With its ability to integrate with other hotel management tools, Epos Now contributes significantly to the overall efficiency and guest satisfaction within the dynamic and fast-paced environment of the hotel industry.

Zonal EPOS

Zonal stands out as the premier choice for modern dining establishments due to its unparalleled combination of functionality, user-friendly interface, and robust features. This cutting-edge electronic point-of-sale system seamlessly integrates with various restaurant operations, streamlining order processing, inventory management, and customer interactions. 

Its intuitive design ensures that staff can swiftly adapt to the system, boosting efficiency and reducing training time. Zonal EPOS goes beyond the basics, offering comprehensive analytics that empower restaurant owners to make data-driven decisions, optimize menus, and enhance overall business performance. 

With its reliable and secure platform, Zonal EPOS provides peace of mind, ensuring that transactions are processed seamlessly while maintaining the highest standards of data security. In an industry where speed, accuracy, and customer satisfaction are paramount, Zonal EPOS emerges as the unequivocal choice for forward-thinking restaurants seeking to elevate their operational prowess.


One of the top hotel POS systems to consider is Square POS. With its user-friendly interface and affordable pricing, Square offers a range of features suitable for hotels.

Its hardware and software components are well-integrated, making it convenient for front desk operations and other hotel functions like managing in-house restaurants or retail stores.

Square also provides flexible payment options and robust reporting capabilities that allow you to track transactions easily. Furthermore, its compatibility with other hotel software makes it an attractive option for streamlining your business operations.

Lightspeed Restaurant POS

lightspeed restaurant logo

Lightspeed EPOS is another top hotel POS system worth considering. It offers a range of features designed to streamline operations and improve the guest experience. Lightspeed integrates property management systems (PMS) and other hotel software, enabling seamless communication across different platforms.

Its user-friendly interface and robust reporting capabilities make managing payments and transactions hassle-free.

Lightspeed also stands out for its flexibility in accommodating various payment options, including EMV cards, QR codes, smartphones, chip and pin, and card payments. Its cloud-based infrastructure ensures accessibility from anywhere while maintaining data security.

Power EPOS

The Power EPOS is a comprehensive Point of Sale (POS) solution designed specifically for the hotel industry. It is equipped with features tailored to meet the unique needs of hotel operations, providing efficient and seamless management of various aspects of the business.

The system integrates with the hotel’s front desk operations, allowing for a smooth flow of information between the POS system and other hotel management systems. It enables the easy recording and management of room charges for guests, streamlining the billing process and ensuring accuracy in financial transactions.

With an intuitive and user-friendly interface, staff can quickly learn and navigate the system, minimizing training time and potential errors in transactions. The system likely offers robust reporting and analytics tools, allowing hotel management to gain insights into sales performance, inventory levels, and customer preferences.

Overall, the Power EPOS aims to enhance operational efficiency, improve customer service, and provide hotel management with the tools needed to make informed decisions for the success of their business.

Also Read:

Hotel ePOS system pricing comparison

EPOS system providerPricing
Epos Now£25/mo
Lightspeed POS69 EUR
ZonalGet a Quote
Power EPOSGet a Quote

What is a Hotel POS System?

What is a Hotel POS System

A hotel POS system is a point-of-sale system specifically designed for the hospitality industry. It differs from booking engines and property management systems (PMS) because it focuses on sales transactions, payment processing, and inventory management within a hotel’s various outlets.

Using a POS system can streamline operations, improve customer service, and provide valuable data for revenue management in hotels.

How does it differ from booking engines and property management systems (PMS)

Let’s explore how a hotel POS system differs from booking engines and property management systems. A POS system handles the moment when guests buy things in your hotel—like coffee or souvenirs.

It lets you take payments and gives receipts right away. But booking engines? They’re just for getting people to reserve rooms online. And PMS? That’s all about managing bookings, checking guests in, keeping track of rooms, and dealing with daily tasks at the hotel.

While a PMS tracks room availability and can help manage staff schedules, it doesn’t deal with sales as a POS does. The two systems are tools in your toolbox; they make your hotel run smoothly but do different jobs.

Our POS helps whenever someone wants to pay for something—it’s fast and keeps track of all sales details so that everything is clear for customers and staff alike!

Benefits of using a POS system for hotels

A POS system for hotels does wonders. It streamlines how we take payments, from room service to drinks at the bar. This means quicker service and happier guests. We can track sales in real-time, so we always know what’s selling well and what isn’t.

Plus, it makes check-outs faster because everything—like meals and spa services—is on a straightforward bill.

Our staff gets to grips with it fast, which is excellent for training new people. Also, these systems help us create loyalty programs that keep guests coming back for more. They give us valuable data about our customers’ likes and dislikes, helping us improve their next stay.

With a sound POS system, running a hotel feels less like juggling and more like smooth sailing.

Features to Look for in a Hotel POS System

When choosing a hotel POS system, it’s essential to consider the hardware and software components, integration with other hotel software, usability and user-friendliness, payment options and reporting.

These features will ensure a seamless and efficient point-of-sale system for your hotel business.

Hardware and software components

Choosing the proper hardware and software is vital for a hotel POS system. They work together to make sales quick and easy.
Touchscreen Monitors: Cashiers use touchscreen monitors to enter orders and payments fast. The screens must be user-friendly and responsive.

  • Card Readers: These devices read credit and debit cards, including chip-and-PIN or tap-and-go payments. They should be secure and reliable.
  • Cash Drawers: Sturdy cash drawers open only when needed to keep money safe. It’s essential for handling cash payments smoothly.
  • Printers: For receipts or bills, suitable printers are essential. They should print quickly to keep queues short.
  • Tablets or Mobile Devices: Staff can take orders at tables using tablets or mobile devices. This helps serve customers better by cutting wait times.
  • Barcode Scanners: Scanners speed up checkout by quickly reading barcodes on products. This is great for hotel shops.
  • POS Software: This is the brain of the operation. Good POS software tracks sales, manages inventory, and helps with customer relationships.
  • Database for Inventory: A robust database helps control stock levels, avoiding stockouts or overstocking.
  • Integration Features: Your POS should talk to other systems like PMS or QuickBooks. Seamless sharing of data saves time and cuts mistakes.
  • Analytics and Reporting Tools: To understand your business better, analytics show trends in sales and customer habits. Reports help with making smart choices.
  • User Accounts with Permissions: These let managers control who sees what in the system. Security stays tight while staff can still do their jobs well.

Usability and user-friendliness

Easy-to-use systems make everyone’s life better. A hotel POS should be simple for staff to learn and use quickly. This means big buttons, clear menus, and fast ways to take payments or change orders.

No one wants a hard time during their busy workday.

The best POS is the one that feels natural to use. It should help the team sell more and keep track of what guests buy without trouble. Guests will also love it if they can pay in many ways, like cards, phones or watches! The easier it is for everyone, the happier people are – from your team at the desk to folks staying over for the night.

Payment options and reporting

We know you want a hotel POS system that makes payments easy for everyone. Your guests should be able to pay however they like, whether with cash, credit cards, or digital wallets like Apple Pay and Google Pay.

Look for systems that accept contactless payments, too; they’re quick and safe for your staff and customers.

Good reporting is vital—you need precise info to make smart choices. Make sure the POS system offers robust reporting features. It should track sales data, tips, and more in real time.

Dashboards can show you what’s selling well or which times are busiest. You’ll love having all these details at your fingertips!


In conclusion, choosing the best Hotel POS system is vital for efficient operations and customer satisfaction. Consider features like integration with PMS and user-friendliness when making a decision.

Evaluate systems thoroughly to find one that aligns with your business needs. Take practical steps to implement the chosen system effectively in your hotel. Choosing wisely allows you to streamline operations and significantly enhance the overall guest experience.

Investing in the right Hotel POS system can positively change your business!


How do I pick the best POS for my hotel?

When you choose a POS system for your hotel, look for one that makes payment processing easy and works well on-premise; some popular ones are Clover and Zettle.

Should my hotel’s POS be cloud-based or on-site?

Cloud-based POS systems like Shopify let you access data from anywhere – great! But some hotels prefer having everything on-site to feel more in control.

Can a good hotel POS help with staff tasks, too?

Yes, indeed! The suitable point-of-sale (POS) system automates tasks so your team can focus more on guest needs rather than paperwork or manual inputs.

Will the right point of sale software improve guest experience at my hotel?

For sure – modern EPOS systems speed up check-in and offer handy features like CRM software to keep customers happy and coming back.

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